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International Visitors

Visa

The U.S. Department of Homeland Security's US-VISIT program applies to all visitors (with limited exceptions) holding non-immigrant visas, regardless of country of origin. The program now uses inkless digital finger scanners to capture two of the traveler's fingerprints, which only adds a few seconds to the processing time.

The US-VISIT procedures have been expanded to include visitors traveling under the Visa Waiver Program at or departing from airports and seaports. US-VISIT does not apply to U.S. citizens.

Need more information on how to obtain a Visa? Visit the official United States visa information source.

Vision Expo West International Attendee & Exhibitor Request Process

International Attendees or Exhibitors requesting a Letter of Invitation must be registered badge holders with a valid confirmation number prior to requesting an invitation letter.

Invitation requests must be received no later than 3 weeks prior to the Event's opening. Please fill out and submit the Nonimmigrant Visa Invitation Request Form that fits your company:

International Attendee Form
OR
International Exhibitor Form

Invitation processing takes approximately 5 - 7 business days after you have submitted the form. Please note that Invitations cannot be post mailed. You will receive an original invitation by courier service, dependent upon the information provided above. International Visitors must provide proof of industry affiliation either by providing a business card or providing a valid website.

If you are unable to complete either forms, please print and use the following numbers below to fax back you form

  • Exhibitors: 203-840-5805
  • Attendees: 203-840-5304

If you have any questions, exhibitors please contact ssc@reedexpo.com and attendees please contact invitation@reedexpo.com.

Travel Assistance

International travel arrangements can be made smoothly through our online reservation website or through our Travel Desk Worldwide program. Travel Desk Worldwide allows participants around the globe to make reservations locally in their home country or region through a local travel agency via the COMPASS Reservation System®.

Make Reservation

Translation Services

American Language Services is Vision Expo West's Official Translation Services Provider. They provide translation services for over 240 languages. To contact them please use this form.

Important Announcements

American Airlines Customers Traveling to the United States from Europe:

Effective immediately, and until further notice, customers traveling on American Airlines from Europe will be limited to *one* carry-on item. The carry-on item must fit in an overhead compartment or under the seat and cannot exceed 45 linear inches (length + width + height). This limit will apply to customers originating on American Airlines and customers originating on other carriers connecting to American Airlines for flights to the US from Europe.

Customers traveling in First Class, Business Class or with PriorityAAccess will be exempt from this restriction as will AAirpass, Aadvantage Executive Platinum. Platinum, or Gold members and oneworld Emerald, Sapphire, or Ruby members. For these customers, the normal carry-on allowance of one bag plus one personal item still applies.

Checked bag charges will not apply for items that customers intended to carry-on and are now restricted and must be checked. For this waiver to apply, the additional item being checked must be within the carry-on bag size limits.

This restriction applies on all American Airlines flights to the United States from Barcelona, Brussels, Dublin, Frankfurt, London, Madrid, Manchester, Milan, Paris, Rome, and Zurich.

It is highly recommended that you refer to www.aa.com/travelalerts for up-to-date information about airport security, as well as travel policies related to current weather conditions around the globe. You can also refer to the TSA Web site at www.tsa.gov for more specifics.